Documentation

A4Flight Academy handbook

How the club, the aircraft, the training syllabus and the member portal work — written for members, students, instructors, mechanics and administrators.

Quick start by role

Quick start — members and pilots

Book, fly, close out and pay in four short steps.

1. Book the aircraft

  1. 1Open Schedule. The calendar shows all aircraft by default; switch days or weeks with the arrows.
  2. 2Click an open block on the tail you want.
  3. 3Set start and end time and choose a purpose. Add an instructor if you need one.
  4. 4Confirm. You get a notification and a calendar invite you can accept in Google or Outlook.

You are billed for meter (Hobbs) time, not time on the calendar — book generously.

2. Preflight and dispatch

  1. 1On flight day open Flights and select your reservation.
  2. 2Read the briefing card: weather, squawks, fuel and weight & balance.
  3. 3Print the dispatch sheet if you want paper, then record the starting Hobbs and tach.

3. Check in after you land

  1. 1Open the same flight and choose Check in.
  2. 2Enter ending Hobbs/tach and fuel added, and add photos of the meters if you have them.
  3. 3Report anything unusual as a squawk — that is how maintenance hears about it.
  4. 4Save. The flight becomes billable and your time is logged.

4. Log time and settle up

  • Logbook: entries are created from your flights; you can edit or add entries by hand.
  • My Billing: shows credit on account, net due, invoices and downloadable receipts.
  • Make a deposit or prepay a package there to build credit against future flying.
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