Billing & finance
Guest payments and the card reader
Take a card from someone who has no portal account, and settle a flight in person at the front desk.
admincfi_c
Pay by link (no account needed)
- 1Send the guest to a4flight.com/pay, or create a flight payment link from the flight and send that instead.
- 2The guest enters the amount or opens the pre-priced link, pays by card, and gets an emailed receipt.
- 3The payment lands in Finance → Payments as received but unassigned.
- 4Assign it to a member account, an aircraft or an invoice so it shows up in the right ledger and P&L.
Flight payment links are priced by the same rate resolver the club invoices with, so a guest link and a member invoice never disagree.
Card present at the front desk
- Finance → Billing has the card reader panel: pick the reader, enter the amount and the member or invoice, then present the card.
- Readers are registered in settings; a reader that is offline shows as unavailable rather than failing mid-charge.
- Cash, check and offline card payments are logged by hand from the same screen.
