A4Flight Academy

Documentation

A4Flight Academy handbook

How the club, the aircraft, the training syllabus and the member portal work — written for members, students, instructors, mechanics and administrators.

Quick start by role

Quick start — administrators

Applications, members, billing runs, payouts and club data.

Daily

  1. 1Today's ops: walk today's generated checklist.
  2. 2Applications: approve or decline new applicants — both send a branded email.
  3. 3Flights: review closed flights, resolve meter variances, push billable items to the billing queue.

Weekly and monthly

  1. 1Billing: review queued billable items, generate invoice drafts, preview the PDF, then email them.
  2. 2Record card, cash, check or reader payments, or apply a member credit.
  3. 3CFI Comp: review instructor earnings and approve payouts.
  4. 4P&L: allocate bank expenses to tails and check the month's numbers.

Club data you own

ScreenYou control
MembersAccounts, roles, rates, add/remove people
FleetTails, wet rates, specs, weight & balance, locations, FAA registry lookup
DocumentsClub agreements and required-signature versions
WebsitePublic page copy; fleet data comes from the aircraft table
Promo codesFree discovery flights and dues-free-year offers, with redemption history
Purchase AnalysisModel a candidate aircraft purchase from an FAA tail lookup
SettingsIntegrations, sender domain, environment (live/demo)

Use Sign in as to see the portal exactly as a member does; agreements and onboarding are skipped while impersonating.

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