Documentation
A4Flight Academy handbook
How the club, the aircraft, the training syllabus and the member portal work — written for members, students, instructors, mechanics and administrators.
The synchronized ecosystem
A short walkthrough of how scheduling, dispatch, training and billing connect across A4Flight Academy.
Getting started
Join the club, sign in, and find your way around.
- How A4Flight Academy worksA members-only Part 61 flying club at Denton Enterprise Airport (KDTO) flying a Jabiru J170 and a Cirrus SR20, with A4-approved contract instructors.
- Membership and onboardingFrom application to first flight: what we need from you and in what order.
- Portal tourWhat lives where in the member portal, section by section.
- New member setup guideStep by step from approved application to your first checkout flight: profile, credentials, documents, agreements, dues and booking.
- Renter (non-owned) insuranceWhy members carry renter insurance and how to buy a policy.
Quick start by role
One short page per role: the five things you actually need to do.
- Guided walkthrough — every screen, step by stepA screen-by-screen tour of the portal with screenshots: home, schedule, flights, billing, logbook, documents, training and maintenance.
- Everyday basics — everyoneSign in, switch the role you're acting as, find any screen, and get help.
- Quick start — members and pilotsBook, fly, close out and pay in four short steps.
- Quick start — studentsWork the syllabus, prep lessons, fly with your CFI, and track progress.
- Quick start — instructors (CFI)Teach, grade, sign off, and get paid without any paperwork chasing.
- Quick start — mechanicsWork squawks, record maintenance, and keep aircraft airworthy.
- Quick start — aircraft ownersSee utilisation, revenue, expenses and reserves for your tail.
- Quick start — administratorsApplications, members, billing runs, payouts and club data.
Flying
Booking, dispatch, and logging flights.
Training
The Flight Academy syllabus, worksheets, and FAA audits.
- Flight Academy syllabusThe Part 61 ground and flight syllabus, stages, and how progress is measured.
- Worksheets, grading and sign-offThe U/F/S/E grading scale, CAPS memory recall, and what locks a worksheet.
- FAA experience auditHow the portal audits logged time against §61.109 and §61.65 requirements.
Fleet & maintenance
Aircraft records, squawks, and airworthiness.
Billing & finance
Invoices, payments, and ownership reporting.
- Billing and invoicesOne invoice covers aircraft and instruction. Here is how it is assembled and paid.
- Billing queue and invoicing (admin)How charges reach the queue, become invoices, get paid, and how the outstanding total is calculated.
- CFI earnings and payoutsHow instruction billed to a member becomes instructor pay, and how approvals and payouts work.
- Ownership and finance reportingWhat aircraft owners and board members see: utilisation, revenue, expenses and P&L.
- Guest payments and the card readerTake a card from someone who has no portal account, and settle a flight in person at the front desk.
- Aircraft purchase analysisModel the economics of a candidate aircraft before you buy it, starting from an FAA registry lookup.
Administration
Roles, website content, and club settings.
- Roles and permissionsHow access is granted, and the rule that roles are never stored on a profile.
- Editing the public websiteChange hero copy, page content and SEO metadata without a developer.
- Notifications and Ops CopilotWhat triggers a notification, and how to use the AI assistant safely.
- Club setup guide for adminsFirst-run checklist for an admin: bases, fleet and rates, maintenance baselines, people and roles, agreements, billing, applications, automations and integrations.
- Promo codesIssue free discovery flights or a dues-free year, and see who redeemed what.
- Live vs demo data, and signing in as a memberHow the demo environment keeps practice data out of the books, and what impersonation does and doesn't do.
Still stuck?
Signed-in members can ask Ops Copilot inside the portal, or contact the club directly.
