--- title: "Guided walkthrough — every screen, step by step — A4Flight Academy docs" url: https://a4flight.com/docs/guided-walkthrough description: "A screen-by-screen tour of the portal with screenshots: home, schedule, flights, billing, logbook, documents, training and maintenance." lang: en --- Documentation A4Flight Academy handbook How the club, the aircraft, the training syllabus and the member portal work — written for members, students, instructors, mechanics and administrators. Quick start by role # Guided walkthrough — every screen, step by step A screen-by-screen tour of the portal with screenshots: home, schedule, flights, billing, logbook, documents, training and maintenance. ## Step 1 — Sign in and land on Home 1. 1 Go to a4flight.com and sign in with your email and password. Tick Stay logged in on your own device. 2. 2 You land on Home. The cards at the top are the numbers that matter for your role; below them are the actions you'll use most. 3. 3 If you hold more than one role, set the Acting as picker in the top bar. Everything — menu, defaults and the records you see — follows that choice. 4. 4 Pin any screen you use daily with the star so it sits at the top of the menu under PINNED. Home: the Acting as picker sits in the top bar, pinned screens at the top of the sidebar, and your account card bottom-left. ## Step 2 — Book an aircraft on Schedule 1. 1 Open Schedule. Use Day / Week / Month and the arrows to move through time; This week jumps back to today. 2. 2 Check the Aircraft availability panel on the left — only tails that are available and bookable appear; anything grounded, under contract, sold or retired is out. 3. 3 Click an empty slot in the grid for the tail you want. Set start/end time, purpose and instructor if you need one, then save. 4. 4 Reservations show Dispatch and Calendar links: Calendar adds the flight to Google or Outlook, Dispatch opens the sheet on the day. 5. 5 Use Subscribe once for an iCal feed URL — paste it into Google Calendar, Apple Calendar or Outlook and every booking, change and cancellation keeps itself up to date. Schedule: filters and Day/Week/Month across the top, availability per tail on the left, click any empty cell to book. You are billed on meter (Hobbs) time, not time in the air, in one-tenth-hour steps with a one-hour minimum. ## Step 3 — Fly it: dispatch and check-in 1. 1 Open Flights (Operations → Flights) and pick your flight, or use the Dispatch link from your reservation. 2. 2 Before you go: confirm the squawk list is clear, fuel and Hobbs out are recorded, and print the dispatch sheet if you want it in the cockpit. 3. 3 After you land: record Hobbs/tach in, fuel added, and complete the check-in items — Select all covers a clean airplane in one tap. 4. 4 Report anything wrong with Report squawk. It notifies maintenance immediately and can ground the aircraft. 5. 5 Sign the sheet. A signed sheet is the master record and is what billing bills from. Flights: each row shows the sheet value versus what was billed. Any variance is flagged so it can be reconciled or written off. ## Step 4 — See what you owe and pay 1. 1 Open My Billing. The top row shows credit on account, net due after credit, and your recent payments and deposits. 2. 2 How this is applied explains exactly how a deposit is being spent and what is still available as credit. 3. 3 Every invoice can be previewed or downloaded as a PDF, and each payment or deposit has its own receipt download. 4. 4 Make a deposit adds funds (or a prepay package) to your account; the credit applies to your next invoice automatically. 5. 5 Balance reminders lets you set the thresholds for the email and in-app alerts you receive. My Billing: credit and net due at the top, invoices with line-by-line charges below, PDFs and receipts one click away. ## Step 5 — Keep your logbook current 1. 1 Open Logbook. The cards summarise total, dual, solo/PIC, cross-country, night, instrument and last-90-day time — tap a card to filter the entries below it. 2. 2 Add entry records a flight by hand; existing entries stay editable so you can correct a number. 3. 3 Upload scan imports a photo or PDF of paper pages — each transcribed entry is shown for your review before it is saved, and the original scan stays viewable. 4. 4 Instructor signatures and endorsements appear against the entries they belong to. Logbook: tap any metric card to filter entries; paper pages import by photo or PDF. ## Step 6 — Documents and signed agreements 1. 1 Open Documents. The cards at the top show your medical, flight review and other credentials with expiry countdowns. 2. 2 Anything red under Action needed is blocking or about to block booking — use Add document to upload a photo or PDF. 3. 3 Signed agreements holds every club agreement you've signed, with the version and date; view, print or email yourself the PDFs. 4. 4 Club-wide holds the current operating rules and forms everyone shares. Documents: credential expiry up top, your signed agreements underneath. ## Step 7 — Training (students and instructors) 1. 1 Open Academy → Training courses. My training shows your active course, stage and worksheet progress. 2. 2 Open your course, then View curriculum in detail to read the whole syllabus, lesson by lesson. 3. 3 Complete the ground portion of the worksheet before the lesson; worksheets unlock in sequence as each flight is graded and signed. 4. 4 Instructors grade each task, add remarks and sign the worksheet after the flight — that is what advances the student's stage. Academy: your active course and progress at the top, the full Part 61 catalogue below. ## Step 8 — Maintenance and airworthiness 1. 1 Open Maintenance. Each tail shows its airworthiness state, Hobbs and open squawks. 2. 2 Report squawk logs a defect; Add inspection tracks an item with a due date or hour. 3. 3 Ground aircraft blocks new reservations instantly; Return to service releases it once the defect is cleared. 4. 4 Aircraft logbooks can be imported from photos or PDFs the same way as pilot logbooks. Maintenance: airworthy or grounded per tail, with the open squawk queue in context. ## Step 9 — Club billing (admins and billing managers) 1. 1 Open Finance → Billing. Billed, collected, outstanding and collection rate sit at the top for the period you choose. 2. 2 Every charge lands in the Billing queue first — signed dispatch sheets, instruction, dues, fuel, fees and credits. 3. 3 Select what belongs together and invoice it. Review the draft, regenerate the PDF, then email or take payment. 4. 4 Add charge or Add credit adjusts a member's account by hand; Card reader takes a card in person at the front desk. 5. 5 Finance → CFI Comp approves instructor earnings, which books the payout and emails the payable invoice. Finance → Billing: period metrics on top, the billing queue and invoices below, in-person card reader in the same place. 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