--- title: "Documentation & help — A4Flight Academy" url: https://a4flight.com/docs description: "Guides for members, students, instructors and administrators: booking, dispatch, the Part 61 syllabus, maintenance squawks, billing and club administration." lang: en --- Documentation # A4Flight Academy handbook How the club, the aircraft, the training syllabus and the member portal work — written for members, students, instructors, mechanics and administrators. ## The synchronized ecosystem A short walkthrough of how scheduling, dispatch, training and billing connect across A4Flight Academy. ## Getting started Join the club, sign in, and find your way around. - How A4Flight Academy worksA members-only Part 61 flying club at Denton Enterprise Airport (KDTO) flying a Jabiru J170 and a Cirrus SR20, with A4-approved contract instructors.: https://a4flight.com/docs/overview - Membership and onboardingClub membership, current dues, one-invoice billing and the steps from application to first flight.: https://a4flight.com/docs/membership-and-onboarding - Portal tourWhat lives where in the member portal, section by section.: https://a4flight.com/docs/portal-tour - New member setup guideStep by step from approved application to your first checkout flight: profile, credentials, documents, agreements, dues and booking.: https://a4flight.com/docs/member-onboarding-checklist - Renter (non-owned) insuranceWhy members carry renter insurance and how to buy a policy.: https://a4flight.com/docs/renter-insurance ## Quick start by role One short page per role: the five things you actually need to do. - Guided walkthrough — every screen, step by stepA screen-by-screen tour of the portal with screenshots: home, schedule, flights, billing, logbook, documents, training and maintenance.: https://a4flight.com/docs/guided-walkthrough - Everyday basics — everyoneSign in, switch the role you're acting as, find any screen, and get help.: https://a4flight.com/docs/everyday-basics - Quick start — members and pilotsBook, fly, close out and pay in four short steps.: https://a4flight.com/docs/quick-start-pilot - Quick start — studentsWork the syllabus, prep lessons, fly with your CFI, and track progress.: https://a4flight.com/docs/quick-start-student - Quick start — instructors (CFI)Teach, grade, sign off, and get paid without any paperwork chasing.: https://a4flight.com/docs/quick-start-cfi - Quick start — mechanicsWork squawks, record maintenance, and keep aircraft airworthy.: https://a4flight.com/docs/quick-start-mechanic - Quick start — aircraft ownersSee utilisation, revenue, expenses and reserves for your tail.: https://a4flight.com/docs/quick-start-owner - Quick start — administratorsApplications, members, billing runs, payouts and club data.: https://a4flight.com/docs/quick-start-admin ## Flying Booking, dispatch, and logging flights. - Booking aircraftHow the weekly schedule works, plus cancellation and no-show expectations.: https://a4flight.com/docs/booking-and-scheduling - Dispatch and aircraft checkoutThe pre-flight dispatch sheet, airworthiness checks, and closing out a flight.: https://a4flight.com/docs/dispatch-and-checkout - Logbook and currencyHow flight time reaches your logbook, and what the currency panel tracks.: https://a4flight.com/docs/logbook ## Training The Flight Academy syllabus, worksheets, and FAA audits. - Flight Academy syllabusThe Part 61 ground and flight syllabus, stages, and how progress is measured.: https://a4flight.com/docs/flight-academy - Worksheets, grading and sign-offThe U/F/S/E grading scale, CAPS memory recall, and what locks a worksheet.: https://a4flight.com/docs/worksheets-and-grading - FAA experience auditHow the portal audits logged time against §61.109 and §61.65 requirements.: https://a4flight.com/docs/faa-experience-audit ## Fleet & maintenance Aircraft records, squawks, and airworthiness. - Fleet recordsAircraft specs, rates, status and utilisation — and what the aircraft record drives.: https://a4flight.com/docs/fleet-and-aircraft - Squawks and maintenanceReporting a discrepancy, severity levels, and the immutable maintenance audit trail.: https://a4flight.com/docs/squawks-and-maintenance - FBO display boardThe lobby display board at KDTO.: https://a4flight.com/docs/fbo-display-and-traffic ## Billing & finance Invoices, payments, and ownership reporting. - Billing and invoicesOne invoice covers aircraft and instruction. Here is how it is assembled and paid.: https://a4flight.com/docs/billing-and-invoices - Billing queue and invoicing (admin)How charges reach the queue, become invoices, get paid, and how the outstanding total is calculated.: https://a4flight.com/docs/billing-queue-and-invoicing - CFI earnings and payoutsHow instruction billed to a member becomes instructor pay, and how approvals and payouts work.: https://a4flight.com/docs/cfi-earnings-and-payouts - Ownership and finance reportingWhat aircraft owners and board members see: utilisation, revenue, expenses and P&L.: https://a4flight.com/docs/ownership-and-finance - Guest payments and the card readerTake a card from someone who has no portal account, and settle a flight in person at the front desk.: https://a4flight.com/docs/guest-and-in-person-payments - Aircraft purchase analysisModel the economics of a candidate aircraft before you buy it, starting from an FAA registry lookup.: https://a4flight.com/docs/purchase-analysis ## Administration Roles, website content, and club settings. - Roles and permissionsHow access is granted, and the rule that roles are never stored on a profile.: https://a4flight.com/docs/roles-and-permissions - Editing the public websiteChange hero copy, page content and SEO metadata without a developer.: https://a4flight.com/docs/website-and-content - NotificationsWhat triggers a notification.: https://a4flight.com/docs/notifications-and-assistant - Club setup guide for adminsFirst-run checklist for an admin: bases, fleet and rates, maintenance baselines, people and roles, agreements, billing, applications, automations and integrations.: https://a4flight.com/docs/club-setup-guide - Promo codesIssue free discovery flights or a dues-free year, and see who redeemed what.: https://a4flight.com/docs/promo-codes - Live vs demo data, and signing in as a memberHow the demo environment keeps practice data out of the books, and what impersonation does and doesn't do.: https://a4flight.com/docs/environments-and-impersonation ## Still stuck? Signed-in members can ask Ops Copilot inside the portal, or contact the club directly. Contact us (https://a4flight.com/contact) Call: +1-940-432-3594 Text: sms:+19404323594 Book a Discovery Flight: https://a4flight.com/fly-a-cirrus ## Structured data ```json { "@context": "https://schema.org", "@graph": [ { "@type": "Organization", "@id": "#organization", "name": "A4Flight Academy", "alternateName": "A4Flight", "legalName": "A4Aviation LLC dba A4Flight", "url": "https://a4flight.com", "logo": "https://a4flight.com/__l5e/assets-v1/8a9debb5-7861-44e6-85d2-607725fb390d/a4flight-logo-blue.png", "telephone": "+1-940-432-3594", "email": "contact@a4flight.com", "sameAs": [ "https://www.instagram.com/a4flightacademy/", "https://www.facebook.com/928275637044387" ], "description": "Premium Part 61 Cirrus flight training and a flying club at Sheltair, Denton KDTO. Concierge and accelerated plans, personal attention and uncompromising standards. 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